Parts disappear from trucks, techs make extra supply runs, and no one knows what's on which vehicle until it's too late.
Key Finding: Independent workflow analysis indicates that unresolved inventory & parts tracking issues in HVAC operations hinder efficiency. Research shows that Unsystematic parts and truck inventory tracking lead to an average annual shrinkage of 8% to 15% in tool assets [1]. Specifically for HVAC teams, Inventory shrinkage in untracked environments runs 2–10% of total inventory value. Across all U.S. industries, shrinkage totaled $112.1 billion in 2022 [2].
Heating, ventilation, and air conditioning contractors — residential and commercial install, maintenance, and repair.
120,000+
US Companies
$1.2M–$5M
Avg. Revenue
5–25 technicians
Field Crew Size
6% annually
Growth Rate
HVAC shops run on a mix of carbon-copy work orders, whiteboard dispatch, and texted photos. When a warranty claim lands 6 months later and the install paperwork is in a filing cabinet — if it exists at all — the shop eats the cost.
Objective third-party statistics and research benchmarks relative to inventory & parts tracking and hvac workflows.
A tech shows up for a condenser swap and discovers the truck is missing the right TXV valve. He drives 45 minutes round-trip to the supply house.
Untracked truck inventory causes 2–3 supply runs/week per tech, costing $150–$300 in lost labor and fuel each time.
“Inventory shrinkage in untracked environments runs 2–10% of total inventory value. Across all U.S. industries, shrinkage totaled $112.1 billion in 2022.”
— National Retail Federation / APQC Benchmarking, 2023 [2]
Untracked truck inventory leads to 8–15% parts shrinkage and 2+ hours/week of wasted drive time per tech.
These tools are great at what they do — but they don't eliminate the inventory & parts tracking gap. That's what we build.
We study exactly where inventory & parts tracking happens in your hvac operation — the forms, the handoffs, the re-entry points.
Not a demo. Not a slide deck. A real, functional prototype that eliminates the pain point and works with your existing tools.
You test the prototype on a real job. If it doesn't eliminate the inventory & parts tracking problem, you don't pay.
Step-by-Step Guide
A practical walkthrough of exactly how to eliminate this problem in your operation.
See how industry professionals are using our platform to consolidate systems, eliminate double-entry, and streamline their daily field operations.
"Simply Connected made it much easier to manage everything in one place. Having our systems integrated into a single platform has saved time and eliminated a lot of the back and forth we used to deal with. The team was responsive throughout the process. Everything has worked as expected, and the overall experience has been very positive."
Common questions about inventory & parts tracking in HVAC field service operations.
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Plumbing
Inventory & Parts Tracking
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Inventory & Parts Tracking
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Cleaning & Janitorial
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Fire Protection
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